Experience Letter: Significance, Purpose, And More

experience letter format

Every individual wish for a change and better opportunity in his or her employment period. For this, one gives an interview and does everything to get selected. One of the major requirements to pursue a job is also presenting several documents to the company. One such document is an experience letter. Since it is a vital letter, every working individual should have a clear understanding of it. Be it employees or HR managers, having good knowledge about every business letter is acutely important.

In this blog, we will tell you everything about experience letters and give you some effective tips to write one. So, without any further ado, let’s dive in.


First things first, experience letters are given by employers to their employees. It states that a particular employee has been a part of a company. The whole purpose of an experience letter is to highlight the skills and experience an employee has gained during the employment period. You can think of a company experience letter as a shorter version of a recommendation letter.

If employees are considered, they use this letter as proof of their experience. Companies, on the other hand, consider an experience letter to make sure that an employee is experienced enough to be a part of their team.

Since an experience letter adds value to an employee’s work portfolio, it is the duty of employees to make sure that the letter includes all the relevant information that can help them along the way. That being said, it is equally crucial for HR professionals to know the following things before drafting an experience letter format for an employee:

  • The direct knowledge of an employee’s work experience as well as skills.
  • Know positive feedback from his or her manager that can be highlighted in the letter
  • You can describe specific examples of the employee’s work habits, skills, or experience.

An HR manager should never write an experience letter without knowing the aforementioned points.

To get answers, HR managers should closely coordinate with the employee and his/her supervisor. This way, HRs can acquire first-hand information that will make the letter more genuine and clear.

Writing An Experience Letter

Most often, people think that drafting an experience letter is difficult; however, it is not true. If one knows the right technique, it can be written easily.

Here are the top things to keep in mind while writing an experience letter format:

  1. Use company letterhead– As mentioned above, the experience letter is an official document. To make it authentic, HR managers should write it on the letterhead of the firm. In case there is no letterhead, one should make sure that the letter has the seal of the company, name, and signature of the employer.
  2. The date of issuance– The date on which the company has issued the letter to the employee should also be clearly written in the upper right corner of the letter.
  3. Add a salutation
  4. Write the full name of the employee
  5. Add the position of the employee- HR managers should also write the current role/position of the employee in the company. Furthermore, if he or she has acquired a promotion in the past, one should include that as well. Mention the employee’s prior designations along with a statement stating the reasons he or she got the promotion.
  6. Name of your organization- This is one of the most critical elements that should never be missed out.
  7. His or her total period of service with the organization
  8. Define the employee- Write a short paragraph explaining the good side of the employee. This will not just make the letter more professional but also help employees to set a good impression in front of other employers.
  9. Do not forget to add an emphatic sentence about the employee’s future before concluding the letter.
  10. End the letter with a signature line.

That’s it, we have come to the conclusion.

This is everything you should know about an experience letter. We hope this blog helped you to grasp more information about experience letters.

Last but not least, the format of the experience letter plays a vital role just like an offer letter and relieving letter format. So, make sure you use the most professional and presentable experience letter format.

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